EXECUTIVE ASSISTANT

JOB TITLE: EXECUTIVE ASSISTANT

IMMEDIATE MANAGER:  CEO

DIRECT REPORTS: None

LOCATION: National (Cz/Sk based in Prague)

Schedule: Full Time

Overview:

We are looking for an experienced, reliable and task-oriented Executive Assistant to support our senior managers in a timely and professional manner. The Executive Assistant will work directly with our CEO and will be responsible for performing a number of administrative duties.

The Executive Assistant will correspond directly with others who are critical to the company's success, including company executives, the board of directors and distribution partners.

The ideal candidate shall be highly motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

Responsibilities:

  • Coordinating executive communications, including taking calls, responding to emails and interfacing with clients & partners.
  • Accurately recording minutes from meetings.
  • Preparing internal and external corporate documents for team members and industry partners.
  • Facilitating internal communication (e.g. distributing information and scheduling presentations).
  • Scheduling meetings and appointments, and managing travel itineraries.
  • Planning appointments and events, including corporate events taking place outside of the Prague office.

Experience and skills required:

  • Minimum of 2 years of experience as an executive assistant reporting directly to senior management. Solid knowledge of office procedures.
  • Advanced MAC skills, familiarity with online calendars and cloud systems, and creating spreadsheets, databases, and presentations.
  • Strong organizational, project-management and problem-solving skills. Multi-tasking must be impeccable.
  • Exceptional interpersonal skills.
  • Friendly and professional demeanor.
  • Experience exercising discretion and confidentiality with sensitive company information.

Educational requirements

  • High school degree.
  • Additional qualifications as a personal assistant or assistant are a plus.

Language requirements

  • Fluency in English (written & verbal).
  • Excellent written and verbal communication skills in general.

Travel

Stationary work only

Company info:

Heaven Labs, the maker of Mana, is one of the first companies to create food technology for the production of healthy, functional foods that are good for both the body and the planet. In 2014, Founder and CEO Jakub Krejcik developed the first iteration in his kitchen after recognizing the need for a simpler, more efficient food source. Mana uses science and technology to overcome the challenges plaguing the current food system, and work toward its mission of providing access to quality nutrition to people across the globe. Simply speaking, Mana is food for a better life.

Heaven Labs believes in managing its company and product by never being complacent, and by staying on the cutting edge of food technology and nutrition. Working at Heaven Labs will afford you a platform for building cool things that positively affect the world with fun and dedicated people. You will help grow our small, creative team and build an exciting brand that changes the way people think about food. Heaven Labs is headquartered in Prague, CZ.

Benefits

  • Working on one of the most exciting product innovations of our times, and building a brand with a global purpose.
  • We operate in the Czech Republic from a beautiful and creative office in Prague, but our playground is entire world.
  • Competitive salary.
  • Consistent and tailor-made employee training program.
  • Fitness, yoga and physio at our office.
  • Unlimited Mana.

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